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CRAWFORD COUNTY SALE INSTRUCTIONS

RONNY J. SHAWBER, SHERIFF

1. FAX THE LEGAL DESCRIPTION TO THE TAX MAP OFFICE 419-563-0157.  THEY WILL APPROVE OR DISAPPROVE THE LEGAL AND FAX THE APPROVAL SHEET BACK TO YOU.  WE ARE USING THE SAME APPROVAL SHEET WE HAVE ALWAYS USED.  THE APPROVAL SHEET SHOULD BE SENT WITH THE PRAECIPE WHEN FILING AN ORDER OF SALE WITH THE CLERK OF COURTS.
    

2. THE CLERK OF COURTS WILL SEND THE APPROVAL SHEET TO THE SHERIFF’S OFFICE WITH THE ORDER OF SALE.
    

3. THE PROPERTY WILL BE APPRAISED AND SET FOR SALE.
    

4. COPIES OF THE APPRAISAL AND SALE AD WILL BE SENT TO THE ATTORNEY. THE ORIGINAL APPRAISAL SHEET WILL BE FILED WITH THE CLERK.  WE USE LOCAL REAL ESTATE PEOPLE (CERTIFIED FREEHOLDERS OF CRAWFORD COUNTY) TO DO OUR APPRAISALS.  APPRAISERS ARE PAID $50.00 PER PARCEL.
    

5.  ADVERTISING WILL BE THREE CONSECUTIVE WEEKS ON THE SAME DAY OF THE WEEK WITH THE SALE DATE TO BE THE FOLLOWING FRIDAY.   THE SHERIFF’S OFFICE ADVERTISES ON WEDNESDAYS AND SELLS ON FRIDAYS.  THE LEGAL DESCRIPTION, PARCEL NUMBERS, VOLUME AND PAGE WILL BE INCLUDED IN THE AD. 
    

6. THE PLAINTIFF WILL NOT BE REQUIRED TO PAY A DEPOSIT WHEN PURCHASING PROPERTY. A 10% DEPOSIT OF PURCHASE PRICE WILL BE COLLECTED FROM ALL OTHER PURCHASERS, BY CASH OR CERTIFIED CHECK. 
    

7. WE WILL CONTINUE TO USE OUR PURCHASER STATEMENT FORM FOR ALL PURCHASES.   THE PLAINTIFF WILL NEED TO SEND A COMPLETED FORM ALONG WITH THEIR BIDDING INSTRUCTIONS TO LOCAL ATTORNEYS COVERING THE SALE.  THIS FORM MUST BE FILED WITH THE SHERIFF’S OFFICE ON THE DAY OF SALE.     
    

8.  THE CONFIRMATION WILL BE PREPARED BY THE PLAINTIFFS ATTORNEY AND FILED WITHIN 30 DAYS OF DATE OF SALE.   THE COURT COSTS, CONVEYANCE FEE, TRANSFER FEE, RECORDING FEE, MORTGAGE RELEASE FEES, POUNDAGE, TAXES AND DEED FEE SHOULD BE LISTED ON THE CONFIRMATION. CRAWFORD COUNTY CHARGES           1 ½% POUNDAGE ON ALL COSTS WHEN PLAINTIFF BUYS PROPERTY.  POUNDAGE ON THE PURCHASE PRICE IS CHARGED ON 3^RD PARTY PURCHASES AND IS INCLUDED UNDER COURT COSTS.   THE CONFIRMATION SHOULD STATE WHAT IS TO BE PAID BY THE BUYER OR DEDUCTED FROM THE SALE MONEY. ALL AMOUNTS SHOULD BE LISTED ON THE CONFIRMATION.   TAX MONEY SHOULD BE PAID WITH ALL OTHER FEES, AND NOT PAID SEPARATELY BY OTHER DIVISIONS OF THE MORTGAGE COMPANY.  THIS CAUSES UNNECESSARY CONFUSION.  THE CLERK WILL SEND THE SIGNED CONFIRMATION AND RELEASES TO THE SHERIFF. 
    

9. THE DEED IS PREPARED BY THE PLAINTIFFS ATTORNEY AND SENT TO THE SHERIFFS OFFICE 7 DAYS AFTER THE CONFIRMATION IS FILED.  THE COMPLETED CONVEYANCE FORM SHOULD BE SENT WITH THE DEED.  THE NEW OWNERS NAME WILL BE FILLED IN ON THE APPROVAL SHEET BY THE SHERIFF’S OFFICE.  WHEN THE PLAINTIFF BUYS PROPERTY, ALL COSTS MUST BE SENT WITH THE DEED TO THE SHERIFF.  3^RD PARTY PURCHASERS MUST HAVE THE BALANCE OF MONEY PAID WHEN SHERIFF’S OFFICE RECEIVES THE DEED.  THE SHERIFF’S OFFICE CONSIDERS THE ACTUAL DATE OF SALE TO BE WHEN THE MONEY IS PAID AND THE DEED IS FILED.  THIS COMPLIES WITH HOUSE BILL 138.  THE SHERIFF’S OFFICE WILL FILE THE DEED WITHIN 14 DAYS AFTER RECEIVING IT.  $75.00 WILL BE ADDED TO THE COURT COSTS FOR FILING THE DEED.
    

10.  THE SIGNED DEED WILL BE DELIVERED TO THE AUDITOR ALONG WITH THE COMPLETED CONVEYANCE FORM, APPROVAL SHEET AND FEES.  THE AUDITOR WILL DELIVER TO THE RECORDER THE DEED, RECORDING FEE, MORTGAGE RELEASE FEE AND APPROVAL SHEET.  THE RECORDER WILL RETURN THE RECORDED DEED TO THE SHERIFF’S OFFICE.  THE DEED WILL BE RETURNED TO THE PLAINTIFF OR THIRD PARTY PURCHASER BY THE SHERIFF’S OFFICE.   ALL FEES INCLUDING TAXES WILL BE PAID OUT WHEN DEED IS FILED. 
     

11. CONTACT OUR TREASURER’S OFFICE AT 419-562-7861 FOR TAX INFORMATION. 
     

12. THE CRAWFORD COUNTY SHERIFFS OFFICE WILL NOT BE HOLDING OPEN HOUSE ON ANY PROPERTIES.
     

13. CONTACT PEGGY SHAWBER AT 419-563-2703 IF YOU HAVE QUESTIONS.